Convert Word files to PDF with Power Automate

Ever find yourself bogged down with the tedious task of converting Word files to PDFs? We've all been there! But what if you could automate this process entirely? Enter Power Automate! Power Automate lets you streamline your workflow and eliminate manual busywork. Imagine this: a Word file lands in your OneDrive or SharePoint Document library, and poof - Power Automate instantly converts it to a PDF. Even better, you can configure it to automatically email the converted file, saving you even more time and effort.

The image below showcases the simple actions you can use to set up this automation. No more wasting precious minutes on repetitive tasks - let Power Automate do the heavy lifting for you!

Power Automate actions for Word to PDF conversion

Let’s see how we have set things up in each action.

In the trigger, you only need to specify the folder which you can do by clicking on the folder icon on the right end of the folder field.

In the Convert File action, select the Identifier value of the newly created file in OneDrive (get this from the Dynamic Content menu) and specify the target file type.

Now, we will use the Create File action to save this converted file into our OneDrive before sharing it via email. All we need to do here is specify the Folder, File Name, and File Content. You will be able to find all of this as Dynamic Content from the previous step.

In the last action, you can add an email address, Path of the file to email body, and also include the converted file as an attachment to the email. You can also configure the Importance of the email in this action.

Upon a successful run of the flow, you should be able to be able to receive an email with the converted file attached.

Hope this was helpful.

Power Automate's Word-to-PDF conversion capabilities offer numerous use cases across various departments. Imagine streamlining contract management by automatically converting signed Word contracts to secure PDFs. Invoice processing becomes a breeze, with Word-based invoices seamlessly transformed into standardized PDFs for efficient record-keeping. HR departments can automate the conversion of offer letters and employee handbooks, while sales teams can effortlessly share professional-looking proposals and presentations, all thanks to automated PDF conversion. Even legal departments benefit from standardized document management, ensuring consistency and simplifying archival processes.